Understand the Role of AI
AI tools are considered writing assistance tools only.
✔ Allowed Uses:
- Language editing
- Grammar correction
- Structural organization
- Draft improvement
- Translation support
✘ Not Allowed:
- AI listed as author
- AI generating fake references
- AI fabricating data, results, images
- AI making ethical or authorship decisions
STEP 2: Maintain Human Accountability
- Authors must verify all AI-generated content
- Authors retain full responsibility for:
- Data accuracy
- Citations
- Ethical compliance
- Plagiarism prevention
- Copyright compliance
AI cannot:
- Sign authorship forms
- Declare conflicts of interest
- Approve final manuscript
STEP 3: Disclosure Requirement (Mandatory)
If AI tools are used, authors must include a disclosure statement.
Where to Disclose:
- Acknowledgment section
- OR
- Methods section (if used for data analysis)
Example Disclosure:
“The authors used OpenAI for language editing and manuscript drafting assistance. All AI-generated content was reviewed and verified by the authors, who assume full responsibility for the final manuscript.”
Failure to disclose AI use may result in:
- Manuscript rejection
- Retraction
- Institutional notification
STEP 4: Data & Image Integrity
AI must NOT be used to:
- Generate synthetic research data
- Fabricate experimental results
- Manipulate scientific images
- Create false references
All datasets must be:
- Authentic
- Traceable
- Verifiable
STEP 5: Citation & Reference Verification
Authors must manually verify:
- DOI accuracy
- Journal title
- Year, volume, issue
- Author names
AI-generated citations must never be accepted without cross-checking in:
- CrossRef
- PubMed
- Google Scholar
STEP 6: Peer Review Confidentiality
Reviewers and editors must NOT:
- Upload unpublished manuscripts into public AI tools
- Share confidential reviewer reports with AI systems
STEP 7: Book & Chapter Publications
For books published under Newredmars Education:
- AI use must be disclosed in preface or acknowledgment
- AI cannot hold copyright
- Final intellectual responsibility belongs to named author(s)
- Contractual terms override AI tool terms of service.
AI Policy Summary Table
| Category | Policy |
|---|---|
| AI as Author | ❌ Not allowed |
| AI for Editing | ✅ Allowed |
| Disclosure Required | ✅ Mandatory |
| Fabricated Data | ❌ Prohibited |
| Reviewer AI Upload | ❌ Prohibited |
| Human Accountability | ✅ Absolute |
Enforcement Measures
Newredmars Education Publication House reserves the right to:
- Request AI usage declaration
- Conduct plagiarism screening
- Request raw data verification
- Reject manuscripts violating policy
- Retract published works if misconduct is found
Global Standard Principle (2025)
Across COPE :
- Transparency
- Accountability
- Research Integrity
- Ethical Compliance
AI is a tool, not a contributor.
